Cost of paper storage and archive management

Insufficient storage space

Storage space required for other purposes

Documents are degrading with time

Legal requirement for long-term records

Need for unchangeable records

QA requirements demand multiple copies

Document management requires QA approval

Need to retain records long term

Only one person can access documents at any time

Access to records required by several staff

Access required at various locations

Need to reproduce records at remote locations

Documents cannot be integrated with computer systems

Risk of fire, flood, sunlight, damage, theft, mis-filing or loss

Insurance requirement

Reduced insurance premium

Faster document retrieval